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Publication & Open Access

Definition and advantages to Open Access Scientific Publication and Research Data

Open Access (OA) means unrestricted and free of charge online access and reuse of scientific information. In the context of research, scientific information can refer to (i) peer-reviewed publications (published in scholarly journals) or (ii) research data (data underlying publications, curated data and/or raw data). Authors can apply open licenses that stipulate that their work can be freely re-used or re-distributed as long as their original contribution is appropriately credited.

 

  • Open Access Explained

     

    Video « Open Access Explained! » by Nick Shockey (SPARC) and Prof. Michael Eisen (University of California)

    Learn more about Open Access Context and Open Access Declarations

  • Advantages

    What are the advantages for researchers and the scientific community to make published works and accompanying datasets freely accessible and reusable through Open Access (OA)?

    OA & Open Data Benefits

    OA offers a full and broad access to research publications and data sets that helps (see table “Benefits to OA & Open Data).

    The authors:

    • higher diffusion and visibility of their research results
    • higher citation rate of their publications

    The scientific community:

    • build on previous research results (improvement of results quality and reproducibility)
    • foster collaboration and reduce duplications of research studies (higher efficiency)
    • accelerate innovation (scientific, technical et medical progress made faster)
    • involve citizens and society (improved transparency of the scientific process)

    Diapositive9 While the citation advantage of OA published articles remains a subject of debate, the review made by SPARC on a large number of studies confirms the added value of OA (see several sources of information bellow). On average, the citation advantage of OA papers is 40.3% more citations while the citation disadvantage is 27% less citations for non-OA papers (based on a total sample size of 209,000 papers) (Archambault E. et al., 2014).

    Sources of information

  • Gold and Green roads

    Two main and non-mutually exclusive roads for the Open Access of scientific publications: Gold and Green roads

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    • Gold Road: the article is published in an OA journal.
    • Green Road (or Self-archiving): the accepted author manuscript is archived by the researcher – or a representative – in addition to the commercial publication.

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    In addition to the Green Road and the Gold Road, a hybrid business model is proposed by the majority of publishers, including Springer (Springer Open Choice), Oxford University Press (Oxford Open), Elsevier (Open Access Journals) and Wiley-Blackwell (Online Open). In the hybrid case, journals that sell subscriptions also offer authors the possibility of making their publications OA after the payment of Author Processing Charges (APCs). Due to the double dipping resulting from this situation (payment of journal subscriptions and additional APC publication fees), many institutions and funding agencies (eg. SNSF) do not support open-access publications in hybrid journals.

 

UNIL/CHUV institutional repository (Serval)

  • Why archive your publications in UNIL repository ?
  • Where should researchers working at UNIL or CHUV self-archive their documents?
  • Which kind of documents and which version of the document can be self-archived?
  • What are the copyright and licences legal aspects that the authors need to respect?
  • When can Open Access to a peer-reviewed article or book be provided?
Research & Publications  OfficerTechnical support
Dr. Cécile Lebrand
Tél. +41 (0)21 314 50 81
Christian Ruchat
Tél. +41 (0)21 692 22 40
Cecile.lebrand@chuv.chserval_tech@unil.ch

 


Services

FBM/CHUV researchers who would like to deposit and give free Open Access to their publications through the UNIL/CHUV institutional repository (Serval) can contact the BiUM publication management unit. We will provide you with guidance on how to share your publications through Serval to increase the visibility of your work and to comply with funding agencies (SNFS, H2020) policies. BiUM librarians are well aware of copyright, licenses and self-archiving rules and will help you in addressing these legal issues. Trainings concerning these aspects are also provided by our service on a regular basis (check the CHUV calendar).

Our unit offers to help you to self-archive and give Open Access to your publication to Serval in compliance with publishers’ legal agreements:

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  • By guiding you: consult our BiUM manual on how to deposit FBM/CHUV documents to Serval.

Tools

Ask us about the use of the Sherpa/Romeo database for legal OA deposit (copyright, versioning, embargo period) and about the article version that you may deposit on Serval in compliance with publishers’ legal requirements.

Serval2 (SERveur Académique Lausannois)

Access to Serval

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Why archive your publications in Serval repository ? 

i. The scientific production of UNIL & CHUV is collected in one place and is preserved safely and sustainably

  • dissemination of the information and promotion of the UNIL intellectual outputs,
  • ensure accurate, comprehensive and sustainable archiving of scientific documents,
  • a long-term archiving is guaranteed for publications with permanent URNs

ii. Deposit of publications in Serval enhances the visibility and outcome of your work

International distribution, diffusion and discoverability of Serval publications are ensured through regular harvesting by search engine (Google,…) and repositories aggregators (OpenAIRE, OpenDOAR, DART-Europe …).

iii. You can easily refer to your publications from your personal MyUnil web page

iv. Respond to Open Access directives from SNSF and H2020.

UNIL and CHUV allow researchers to self-archive their publications in “Serval” in order to meet the guideline requirements of the Swiss and European funding agencies on the obligation to making their published results openly available.

The researcher shall deposit and give free access to their published work on Serval following the legal aspects on self-archiving and OA on institutional repositories. This is the only currently possible approach for effective and legal OA deposit and to circumvent the copyright constraints set by publishers.

For additional information in French

Sherpa/RoMEO database

Access to Sherpa/RoMEO

Sherpa Romeo

The Sherpa/RoMEO database provides policy details and explanations on how to figure out the publisher’s and journal’s guidelines for self-archiving and Open Access.

Publisher sharing policy

Many publishers provide a sharing policy found in the instructions for authors that allows self-archiving of published articles or final peer-reviewed manuscripts.

What to deposit?

  • Publisher’s final version of the paper: publishers rarely allow the deposit of the published article (publisher PDF) to make it OA in a repository, except if authors pay publication fees (APCs) in OA journals or hybrid journals to make their article full open access.

OR

  • Final peer-reviewed manuscript accepted for publication, also called post-print: Often, publishers only allow the deposit and OA release of this author accepted version.

When should Open Access be provided?

Authors must ensure that the OA to the deposited publication respects the time delay (embargo period) fixed by the publisher (starting from the publication date). The embargo typically last from 6 to 48 months. The Sherpa/RoMEO database and publishers websites provide accurate information on embargo periods.

Sources of information:

 

Open access agency (FNS and H2020) policies

  • What are the Open Access (OA) policies of the various worldwide funding agencies?
  • Do researchers working in Swiss laboratories need to comply with funding agencies’ OA policies?
  • Do OA policies apply only to articles or also to data underpinning the publication?
Research & Publications Officer
Dr. Cécile Lebrand
Tél. +41 (0)21 314 50 81
Cecile.lebrand@chuv.ch

 

Services

Research funding agencies require that the results (publications and research data) of the research they fund be made Open Access. The list below includes the top two funders of research in Switzerland (SNSF and H2020). The BiUM publication management unit provides counseling to all FBM/CHUV researchers to address Open Access requirements, both for publications and for research data, regardless of their source of funding. We will give you support to find an adapted repository and to meet funding agencies requirements for Open Access.

27  May 2016: Europe has announced that all scientific papers should be free by 2020.The Amsterdam Call for Action on Open Science came up with two major goals adopted by the 28 EU misnisters in may 2016. Those goals are: making publicly funded research to be full open access by 2020 and mandating open data- the sharing and reuse of research data.

Swiss Open Access national strategy & Transitioning Switzerland’s scientific publication system towards Open Access (OA). A study was initiated by the SNSF in collaboration with the Scientific Information programme (SUC P-2) run by swissuniversities. In their report, the model recommends a combined approach that makes both the “green road” and the “gold road” to Open Access possible.

31 January 2017: Swiss Open Access strategy approved

Switzerland is forging ahead with Open Access: the plenary meeting of swissuniversities has approved the national Open Access strategy.

The goal is for publications financed with Swiss public money to be accessible free of charge by 2024. On 31 January 2017, the plenary meeting of swissuniversities approved the national Open Access strategy. An action plan outlining the implementation of the strategy will be drawn up by the summer.

 

Tools

Get an overview of the SNSF and H2020 Guidelines to comply with the requirements for Open Access of research results.

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Have a look at the OpenAIRE European infrastructure, which enables researchers to comply with EU requirements for Open Access of research results. See also several innovative tools specially tested and selected by the BiUM (SPARC Europe open access diary and Sherpa/Juliet) to help researchers to learn more about OA funders policies.

Swiss National Science Foundation (SNSF) Open Access directive

Access to Swiss National Science Foundation

SNF

The detailed legal requirements on open access of publications and reporting to the SNSF are contained in the directive (Regulations on information, valorisation and rights to research results).

The rules of the SNSF require grantees to make their research results available in an Open Access publication. This obligation applies both to journal articles and book publications that result from SNSF-funded research projects; it may be fulfilled either via the Green or the Gold Road (see below).

The SNSF gives researchers freedom of choice with regard to the place of publication and OA road.

Open Access (OA) and self-archiving SNSF rules:

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i. Green Road to OA: researchers funded by the SNSF are required to, at least, self-archive their work in an institutional or specialized repository in addition to having it published in a journal (provided that there are no insurmountable legal or technical obstacles).

Where to deposit?

Researchers should deposit in a repository for scientific publications (online archives) of their choice.

  • Institutional repository of the research institution within which they are affiliated (Serval for UNIL/CHUV)
  • Centralised repository set up by H2020 – join the FBM/CHUV community on Zenodo repository .
  • Subject-based/thematic repository

What to deposit?

  • Publisher’s final version of the paper: publishers rarely allow the deposit of the published article (publisher PDF) to make it OA in a repository, except if authors pay publication fees (APCs) in OA journals or hybrid journals to make their article full open access.
  • Final peer-reviewed manuscript accepted for publication, also called post-print: Often, publishers only allow the deposit and OA release of this author accepted version.

When should Open Access be provided?

Journal articles resulting from SNSF-funded research projects must be freely accessible in a discipline-specific or institutional repository no later than 6 months after publication in a traditional review.

ii. Gold Road to OA: the SNSF supports the Gold Road to OA by enabling researchers to cover the costs of direct publications in pure OA journals via their project budgets (up to 3000 CHF).

iii. The SNSF does not support hybrid OA. The costs are duplicated and cannot be controlled by the SNSF: indeed, the author is required to pay a relatively high publication fee while the publisher additionally sells access licenses to academic libraries at prices that are often just as high.

Tool

Get an overview of the SNSF Guidelines to comply with the requirements for Open Access of research results:

Open Access rules of the SNSF at a glance (PDF, 165 KB)

EU Framework Programme H2020, FP7 et ERC Open Access directive

Access website for more details. The detailed legal requirements on open access to publications are contained in article 29.2 of the Model Grant Agreement.

Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020

Under Horizon 2020, each beneficiary must ensure open access to all peer-reviewed scientific publications relating to its results.

For open access publishing, researchers can publish in open access journals, or in journals that sell subscriptions and also offer the possibility of making individual articles openly accessible (hybrid journals).

In all cases, researchers have the obligation to self-archive their published article in a repository to perenized their work (see below).

If a beneficiary breaches any of its obligations, the grant may be reduced (see Article 43). Such a breach may also lead to any of the other measures described in Chapter 6 of the Multi-beneficiary General Model Grant Agreement, Version 1.0, December 11, 2013).

In all cases, the Commission encourages authors to retain their copyright and grant adequate licences to publishers. Creative Commons offers useful licensing solutions in this regard (e.g. CC-BY, see Creative Commons Licenses).

In the context of the digital era, the notion of’ publication increasingly includes the data underpinning the publication and results presented, also referred to as ‘underlying’ data. Beneficiaries must aim to deposit the research data needed to validate the results presented in the deposited scientific publications, ideally into a data repository, and aim to make open access to this data. But there is no obligation to do so (except for the Open Research Data Pilot).

Self archiving and OA rules for publication and research data in H2020

The open access mandate is composed of two steps:

i. depositing publications into repositories
ii. providing open access to them.

These two steps may or may not occur at the same time, depending on whether open access publishing (gold open access) or self-archiving (green open access) is used, and, in the case of self-archiving, depending on the embargo period (if any).

What to deposit?

  • publisher’s final version of the paper, including all modifications from the peer review process, copyediting and stylistic edits, and formatting changes (usually a PDF document)
  • A final peer-reviewed manuscript accepted for publication, including all modifications from the peer review process, but not yet formatted by the publisher (also referred to as “post-print” version).

Where to deposit?

Researchers should deposit in a repository for scientific publications (online archives) of their choice.

When to deposit?

Each beneficiary must deposit as soon as possible and at the latest on publication.

When should Open Access be provided?

Each beneficiary must ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication in any other case.


Additional Tools

Access to Open Aire

OpenAIRE in 100 seconds from OpenAIRE on Vimeo.

OpenAIRE tool collects metadata from several data sources: publication repositories, data archives and CRIS across Europe and beyond. OpenAIRE portal contains already over 11.5 million OA documents from more than 600 data providers (repositories and journal aggregators).

Get an overview of H2020 Guidelines for Open Access of research results:
OpenAIRE Factsheet for Researchers

SPARC Europe Open Access Diary

This Diary is a useful round-up made by SPARC Europe to inform reserachers on what happened on Open Access in Europe in 2015. It provides useful context to understand the OA developments that will take place in 2016. For the open access news in 2014 please go here. The Diary has been compiled by tagging specifically-European items in the Open Access Tracking Project. SPARC Europe has organised it so that you can view the information by country and by discipline.

SHERPA

The Sherpa/Juliet database provides policy details and explanations on research funders archiving mandates and guidelines.

Click here to learn more about OA guidelines in H2020, in Science Europe and around the world.

 

Securing Author rights

  • How to preserve the copyright of your published work?
  • How to make your publication freely available through Open Access?
  • How to allow sharing and reuse of material?
Research & Publications Officer
Dr. Cécile Lebrand
Tél. +41 (0)21 314 50 81
Cecile.lebrand@chuv.ch

 

Services

BiUM librarians are well aware of copyright and licenses legal issues and will help FBM/CHUV researchers in addressing these legal issues.

Tools

Ask us about the use of Creative Commons licences tool in order to make your document freely accessible while protecting your copyright.



Copyright

When an article is accepted for publication in a journal, the publisher asks the authors for the permission to publish it. At that step, publishing contracts often force authors to sign over their copyright and to provide a copyright transfer agreement that gives publishers the full rights and control to exploit the research article. As a consequence, authors may not longer be able anymore to reuse later on some parts of the article content or to make the publication available in OA after self-archiving without asking the publishers permission.

Authors need to make sure that they can still fulfill the OA and self-archiving requirements of their funding agencies and institutions after signing this copyright. Publishing contracts should therefore be checked carefully before signing them, to make sure that self-archiving and OA in a repository are permitted.

If you wish to learn more about Opinion on OA in Swiss law, please consult the ETH Bibliothek website

In the worst case, if authors cannot reach an arrangement with the publisher for making their work openly accessible, they should inform the funding agency office and may have to consider submitting their article to another journal.

Creative Commons licenses

Access to Creative Commons 

Wanna Work Together? from Creative Commons

Creative Commons (CC) offers six different copyright licenses that condition the legal copyright terms and allow the sharing and reuse of material. CC licenses incorporate a unique and innovative “three-layer” design (Legal Code layer, Human Readable layer and Machine readable layer). Authors can easily select and use CC licenses to mark their work as freely available. The most common licence among OA publishers is CC-BY.

Creative Commons licenses

All CC licenses require that users provide attribution to the creator when the material is used and shared. The CC BY license lets others distribute, remix, tweak, and build upon a work, even commercially, as long as they credit the author for the original creation. This is the most accommodating type of licenses offered. This license is recommended for OA and an optimal dissemination and use of licensed materials. The other five licenses combine BY with one or more of three additional license elements: NonCommercial (NC), which prohibits commercial use of the material; NoDerivatives (ND), which prohibits the sharing of adaptations of the material; and ShareAlike (SA), which requires adaptations of the material to be released under the same license.

 

Develop a publication strategy

  • Which content, where and how to publish your results?
  • Which audience do you wish to target?
  • How to select an high quality journal?
Research & Publications Officer
Dr. Cécile Lebrand
Tél. +41 (0)21 314 50 81
Cecile.lebrand@chuv.ch

Services

Contact the BiUM publication management unit for criteria and additional information on journal selection.

  • Select a list of journals and reviews of interest in your research field.
  • Select the journal by taking into consideration several factors such as quality standard, reputation, impact factors, visibility and accessibility.
  • In you choose an Open access journal make sure that the journal you would like to publish in meets the criteria of scientific quality standard and doesn’t belong to a predatory publishing group. Assess the journal authenticity and quality by checking:
    • the publishers full contact details including its address
    • editorial board details
    • policy for author fees (publication costs)
    •  some of their publications
    • the peer review process
    • if the Journal is listed in a reputable directory (JCR, DOAJ, COPE and QOAM)

Ask us about UNIL/CHUV Open Access institutional memberships to get discount publication fees.

Since July 2014, UNIL has been a Supporter Member at BioMed Central, allowing UNIL / CHUV researchers to benefit from a 15% discount on publishing fees in BioMed Central, SpringerOpen and ChemistryCentral.

Tools

Ask us about bibliometric tools that take into account the ranking of journals by disciplines (InCitesTM Journal Citation Reports and Eigenfactor project).

See also several innovative tools specially tested and selected by the BiUM (Think-Check-Submit, DOAJ, Principles of Transparency and Best Practice in Scholarly Publishing, HowOpenIsIt?, Quality Open Access Market, …) to help researchers assess the quality, authenticity, Openness and price of a journal.

InCitesTM Journal Citation Reports

Access to the Journal Citation Reports

The bibliometrics InCites application from Thomson Reuters provides the official journal Impact Factor and Eigenfactor Score of a journal ranked by discipline.

Journal Impact Factor:“ The journal Impact Factor (IF) is the average number of times articles from the journal published in the past two years have been cited in the JCR year. It is calculated by dividing the number of citations in the JCR year by the total number of articles published in the two previous years. An Impact Factor of 2.5 means that, on average, the articles published one or two year ago have been cited two and a half times. The citing works are from journals, proceedings, or books indexed by Web of Science. »

The 2014 impact factor of a journal would be calculated as follows:

2014 impact factor = A/B.

where:

A = the number of times that all items published in that journal in 2012 and 2013 were cited by indexed publications during 2014.
B = the total number of citable items published by that journal in 2012 and 2013.

(Note that 2014 impact factors are actually published in 2015; they cannot be calculated until all of the 2014 publications have been processed by the indexing agency).

Principles of Transparency and Best Practice 

The Committee On Publication Ethics (COPE) has identified “principles of transparency and best practice that set apart legitimate journals and publishers from non-legitimate ones and to clarify that these principles form part of the criteria on which membership applications will be evaluated.” Access to the Principles of Transparency and Best Practice in Scholarly Publishing,

“Think. Check. Submit”

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The recently launched campaign “Think. Check. Submit” provides researchers with information about the criteria they should look for when selecting a journal to publish their work. It offers check lists to make sure you choose trusted journals for your research.

DOAJ

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The DOAJ (Directory of Open Access Journals) is an online directory that indexes and provides access to high quality, open-access, peer-reviewed journals. Launched in 2003 at Lund University in Sweden, the DOAJ contains as of today a list of more than 10’000 OA journals covering all areas of science, technology, medicine, social sciences and humanities. This directory is very helpful for researchers within the biomedical field to search for a suitable OA journal for publication.

HowOpenIsIt?

The HowOpenIsIt?® Open Access Spectrum (OAS) guide standardizes Open Access terminology in an easily understandable, comprehensive resource created by PLOS, the Scholarly Publishing and Academic Resources Coalition (SPARC) and the Open Access Scholarly Publishers Association (OASPA). The guide defines core components of Open Access and help you to judge how Open is the journal you would like to publish in.

 

Quality Open Access Market

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The Quality Open Access Market (QOAM) is a market place for scientific and scholarly journals which publish articles in open access. Quality scoring of the journals in QOAM is based on academic crowd sourcing; price information includes institutional licensed pricing.Quality Open Access Market

 

Beall’s List of Predatory Publishers 2015

The Jeffrey Beall’s updated list of predatory publishers that can be helpful to researchers to identify predatory publishing group.

Find OA journals and articles

  • How to find a Open Access journal?
  • How to find a Open Access published article?
Research & Publications Officer
Dr. Cécile Lebrand
Tél. +41 (0)21 314 50 81
Cecile.lebrand@chuv.ch



Services

The BiUM publication management unit helps all FBM/CHUV researchers finding OA journals and articles.

Tools

Several aggregator tools have been selected by the BiUM to help researchers finding Open Access repositories where they can retrieve OA articles.
articles are currently dispersed all around the world on a multitude of repositories. In addition to Google Scholar, some authoritative directories such as DOAJ, Paperity, Base, DAI, OpenAIRE Roarmap and OpenDOAR help exploring repositories Open Access journals and papers. Researchers looking for published article related to their research question need to visit each repository individually and manually search for OA articles on each of them.

DOAJ

 

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The DOAJ (Directory of Open Access Journals) is an online directory that indexes and provides access to high quality, open-access, peer-reviewed journals. Launched in 2003 at Lund University in Sweden, the DOAJ contains as of today a list of more than 10’000 OA journals covering all areas of science, technology, medicine, social sciences and humanities. This directory is very helpful for researchers within the biomedical field to search for a suitable OA journal for publication and for OA articles. Currently 336 journals are searchable at the article level with more than 60000 articles included.

Paperity

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Paperity is the first multidisciplinary aggregator of Open Access journals and papers, “gold” and “hybrid”.

This service gives readers easy and unconstrained access to thousands of journals from hundreds of disciplines, in one central location.

OpenDOAR

OpenDOAR

OpenDOAR (Directory of Open Access Repositories) is an authoritative directory of academic OA repositories developed by SHERPA (Securing a Hybrid Environment for Research Preservation and Access). This service provides a search for institutional and subject-based repositories contents, as well as archives set up by funding agencies like the National Institutes for Health in the USA or the Wellcome Trust in the UK and Europe. This service is useful to users wishing to find original research papers.

DOAI

DOAI (Digital Open Access Identifier) is an alternate DOI (Digital Object Identifier) resolver that takes you to a free version of the requested article, when available. DOAI is run by CAPSH, and relies on the metadata provided by our partners, most notably the Bielefeld Academic Search Engine (BASE).

To use it, replace dx.doi.org by doai.io in any DOI link.

Exemple:

Base

Base is an online directory that provides access to 90000 OA references harvested from 4000 different sources included repository , e-journal and data bases.

Dissem

Dissemin is a free service to help researchers verify that their publications are freely accessible to their readers. This service identifies your  papers that can be obtained only with paid subscription, and you can post them online with a few clicks on Zenodo , an innovative deposit supported by the EU (see our FBM/CHUV community on Zenodo).

ROARMAP

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The Registry of Open Access Repository Mandates and Policies (ROARMAP) is a searchable international registry charting the growth of open access mandates and policies adopted by universities, research institutions and research funders that require or request their researchers to provide open access to their peer-reviewed research article output by depositing it in an open access repository.


Author’s responsibilities and guidelines

« Plagiarism, counterfeiting and faking documents or results are actions which are unanimously considered a serious misconduct, punishable by the UNIL, which can even lead to penal proceedings. Compliance with the following guidelines are requested for UNIL and CHUV researchers ».

Unless otherwise stated, all materials created by the BiUM are licensed under a Creative Commons License (CC BY NC ND  Lebrand C.- BiUM library-2016) unless otherwise noted.