Gold Open Access Financial Support for scientific publications at FBM UNIL/CHUV/Unisanté

There are three main and not mutually exclusive paths to Open Access to scientific publications that are encouraged and financially supported by the University of Lausanne: the Gold Open Access path, the Green Open Access path and the Read & Publish model.

• Definition: Gold, Green, Hybride et Read & Publish Open Access models

  

   

  • The Gold Road: the article is published in an Pure Gold Open Access journal with an open licence such as Creative Common licence (e.g CC BY).  The article is immediately made Open Access. The DOAJ (Directory of Open Access Journals) is the reference database in the academic field that lists Gold Open Access journals that meet the quality criteria required in science.

   

  • The Green road or self -archiving: the author’s manuscript (i.e. the version of the manuscript that has been reviewed and accepted without the final editing and pagination changes that take place in the pre-proof stage) is deposited and made available Open Access on the Serval academic repository by the researcher – or a representative. Generally, the author’s manuscript is subject to a 12-month embargo for STMs and the reuse rights to the shared document are restricted.  Sherpa Romeo is the official online resource for universities and funding agencies that summarises the archiving, copyright and Open Access policies of publishers for each journal.Translated with www.DeepL.com/Translator (free version)

  

  • The hybrid model: In addition to the Green Road and the Gold Road, a hybrid business model is proposed by the majority of publishers. In this case, journals that sell subscriptions also offer authors the possibility of making their publications OA after the payment of Article Processing Charges (APCs). Due to the double dipping resulting from this situation (payment of journal subscriptions by universities and additional APC publication fees by researchers), UNIL and funding agencies (e.g. SNSF) do not support Open Access publications in hybrid journals.

   

  • The read and publish model: new way is currently possible with the national Read&Publish Switzerland licences where financial agreements are made between the library consortium and swissuniversities with publishers that cover not only journal subscriptions but also part of the APC fees of authors from Swiss institutions for the Open Access publication of their articles.

Open Access agreements with publishing houses

Within the framework of negotiations conducted by swissuniversites at the national level with publishing houses such as Elsevier, Springer Nature, Taylor&Francis, Cambridge University Press, Sage and Karger Read&Publish contracts have been signed  which covers both access to the journals (Read) and their Open Access publication costs in the same journals (Publish).  In addition, several ongoing negociations allow already partial or full coverage of APC costs in pure Gold Open Access journals such as PLoS, BMC /Springer Open, MDPI, SAGE.

Thanks to these agreements, FBM UNIL/CHUV/Unisanté corresponding authors can publish their articles in Open Access free of charge in a large number of Gold and Hybrid Open Access journals .

Please note! Some of these licenses have a limited number of title that are included in the deal and an annual national quota. If the number of articles exceeds these quotas, the publication invoice will be sent directly to the author (see specific information below for each publishing house).

Overview

Requirements and procedures to be followed

We ask you to consult our recommendations guide.

It is imperative to verify that:

1- You should be FBM UNIL/CHUV/Unisanté corresponding authors.

2- Your journal of interest is included in the list of journals negotiated with each of the publishing houses below and that you meet the eligibility criteria for the R&P licenses or for the Gold Open Access UNIL fund (see the different tabs devoted to each of these agreements below).

3-Your affiliation is correct in your article (see directive 4.3 of UNIL for UNIL/CHUV and Unisanté_affiliation for Unisanté) and on the journal platforms.

4- You have selected the Open Access option proposed on the publisher’s platform upon acceptance of the manuscript for the journals with R&P license. For Pure Gold Open Access journals for which you have no external funding and would like to be covered by the Gold Open Access UNIL fund (pilot), don’t pay the invoice after article acceptance and send it to UNIL once it has been cleared of potential UNIL partial discounts (see below).

If you would like more information on the journals for which you benefit from a partial or total coverage of your APCs fees, please do not hesitate to contact us.

Details of the conditions/procedures for each Open Access agreement

Agreements with Pure Gold Open Access journals – full coverage of APC fees

• PLoS Journals

  UNIL participates in the funding packages offered to institutions, “PLOS Flat Fee”,“Global Equity“ and PLOS “Community Action”.

  Thanks to these three new agreements, UNIL/CHUV/Unisanté FBM corresponding authors have the opportunity to publish their accepted articles free of charge and without any restrictions after February 1st, 2022.

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Titles included	PLOS ONE PLOS Biology PLOS Climate PLOS Computational Biology PLOS Digital Health PLOS Genetics PLOS Global Public Health PLOS Medicine PLOS Neglected Tropical Diseases PLOS Pathogens PLOS Sustainability and Transformation PLOS Water
  Limitations	Open Access free of charge for unlimited number of articles.
  Types of papers eligible	All type of articles accepted after February 1st, 2022
  Types of  distribution licence	Licence CC BY 4.0
  Procedures to be followed	To ensure free APCs, it is imperative to follow the instructions to authors below when submitting the manuscript on the journal platform: Instructions For PLOS ONE, PLOS Computational Biology, PLOS Pathogens, PLOS Neglected Tropical Diseases, PLOS Genetics, PLOS Digital Health, PLOS Water, PLOS Climate and PLOS Global Public Health, Instructions for PLOS Biology, PLOS Medicine and PLOS Sustainability & Transformation

Agreements with Pure Gold Open Access journals – partial coverage of APC fees

• BMC Springer Open

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	15%
  Title included	All titles from Springer Open  et Biomed Central
  Limitations	Open Access free of charge for unlimited number of articles.
  Type of papers eligible	All type of articles
  Licence de distribution	Licence CC BY 4.0
  Procedures to be followed	Guidelines for authors requesting a membership discount with BMC & SpringerOpen journals. Download a copy here For BMC authors For SpringerOpen authors This discount will be applied automatically in the BMC and Springer Open journal portal if you are properly affiliated and identified as a UNIL or CHUV author on the publisher site upon submission of your paper.

• BMJ case report

  UNIL offers an Institutional Fellowships that allows all faculty, staff and students the freedom to submit as many cases as they like as well as access to and reuse of all the published material at no cost. Open Access APC is an additional $522USD charged to the authors.

  Contact us to get the institutional code waives  for individuals submitting.

• MDPI

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	20%
  Title included	All titles from MDPI
  Limitations	Open Access free of charge for limited number of articles (UNIL quota).
  Type of papers eligible	All type of articles
  Licence de distribution	Licence CC BY 4.0
  Procedures to be followed	This discount will be applied automatically in the MDPI Open journal portal if you are properly affiliated and identified as a UNIL or CHUV author on the publisher site upon submission of your paper.

• SAGE

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	20%
  Title included	All Pure Gold OA journals at Sage
  Limitations	Open Access free of charge for unlimited number of articles comprise in the restrictive list.
  Type of papers eligible	All type of articles
  Licence de distribution	Licence CC BY 4.0
  Procedures to be followed	The discount will be applied automatically in the Sage Open Access portal if you are properly affiliated and identified as a UNIL or CHUV author on the publisher site upon submission of your paper.

Read & Publish” license with hybrid journals – full APC coverage

• Annual Reviews

  Pilot project aimed at flipping subscription journals to fully Open Access journals. In 2020, 5 journals at Annual Reviews  will be completely opened with no APCs to be paid by authors:

  • Annual Review of Cancer Biology
  • Annual Review of Environment and Resources
  • Annual Review of Nuclear and Particle Science
  • Annual Review of Political Science
  • Annual Review of Public Health
  • Annual Review of Biomedical Engineering
  • Annual Review of Genomics and Human Genetics
  • Annual Review of Virology

   

  More information infographic .

• Cambridge University Press - CUP

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of Pure Gold Open Access and Hybrid journals
  Limitations	Open Access free of charge for unlimited number of articles comprise in the restrictive list. This agreement is valid for articles accepted after January 1, 2021.
  Type of papers eligible	Research Articles Review Articles Rapid Communication Brief Reports Case Reports
  Licence de distribution	Licences CC BY 4.0 or CC BY-NC 4.0 or CC BY-NC-ND 4.0 or CC BY-NC-SA 4.0. Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Please refer to the Information for Authors on the CUP’s website.

• Elsevier

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Cell Press journals, «The Lancet» and selected society journals are not included in the agreement. Therefore, please consult the Excel list before choosing a journal to publish in Open Access Restricted list of Pure Gold Open Access and Hybrid journals
  Limitations	During the first three years (2020, 2021 and 2022), the number of items supported is subject to a national quota (2850, 3000 and 3150 respectively). Should the number of papers exceed this quota, the publication invoice will be sent directly to the author. This agreement is valid for articles submitted after January 1, 2020.
  Type of papers eligible	CRP — Case Report DAT — Data FLA — Full-length article MIC — Microarticle OSP — Original software publication PGL — Practice Guidelines PRO — Protocol REV (journals) — Review article RPL — Replication Studies SCO — Short communication SSU — Short survey VID — Video Article
  Licence de distribution	Licences CC BY 4.0 or  CC BY-NC-ND 4.0 Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. After your article is accepted, corresponding authors will receive an e-mail with a link to the Elsevier Rights and Access Portal. Enter University of Lausanne as the “Corresponding Author’s Organization” then select the “Gold Open Access” option. It is not the default option, so make sure you choose Open Access. Be sure to select the CC BY license and not CC BC NC ND in order to have maximum rights to use your article.

• Karger

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of Pure Gold Open Access and Hybrid journals
  Limitations	Open Access free of charge for unlimited number of articles comprise in the restrictive list. This agreement is valid for articles accepted after January 1, 2022.
  Type of papers eligible	All paper types
  Licence de distribution	Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Please refer to the Information for Authors on the Karger’s website.

• Lippincott Williams & Wilkins (LWW)

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of Lippincott Williams & Wilkins (LWW) hybrid journals
  Limitations	Please note:  During the first three years (2022, 2023 and 2024), the number of items supported is subject to a national quota (125, 192 and 261 respectively). Should the number of papers exceed this quota, the publication invoice will be sent directly to the author. This agreement is valid for articles accepted after January 1, 2022.
  Type of papers eligible	Research articles (case reports inclus) Reviews
  Licence de distribution	Licences proposed CC BY 4.0 ou CC BY-NC-ND 4.0 Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Please follow the instructions in the following video on how to apply for Open Access funding via the RightsLink platform (the link will be provided by the journal once your article is accepted for publication).

• SAGE

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of hybrid journals
  Limitations	Open Access free of charge for unlimited number of articles comprise in the restrictive list. This agreement is valid for articles accepted after January 1, 2021.
  Type of papers eligible	Original Research Papers Review Papers Brief Communications Short Reports Case Reports
  Licence de distribution	Licences proposed CC BY 4.0 ou CC BY-NC-ND 4.0 Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Please follow the instructions in the Information for authors  on the publisher’s website.

• Springer Nature

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Nature Research journals  are not included in the agreement. Therefore, please consult the restrictive list below before choosing a journal to publish in Open Access. Restricted list of  Springer Nature Hybrid journals
  Limitations	Please note: During the first three years (2020, 2021 and 2022), the number of items supported is subject to a national quota (690, 1418 and 1430 respectively). Should the number of papers exceed this quota, the publication invoice will be sent directly to the author. This agreement is valid for articles submitted after January 1, 2020.
  Type of papers eligible	Original Paper-Standard article, usually presenting new results; articles published under this artiele type may also be referred to as Original Research,  Original Article,  Original Paper or Research Paper. Review Paper-  Standard article, interpreting previously published results. Brief Communication –  Short article submitted tor rapid publication that exhibits the same structure as a standard artiele. Continuing Education-Article forming integral part of further education (usually medical).
  Licence de distribution	Licences CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3  for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Be sure to consult this guide in order to benefit from the coverage of your APCs under these national agreements. It is imperative to select the Open Access channel as soon as the manuscript is accepted (“MyPublication” form) as a retrospective request for publication in Open Access is impossible.

• Taylor and Francis

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of Pure Gold Open Access and hybrid journals
  Limitations	Please note: During the first three years (2021, 2022 and 2023), the number of articles accepted is subject to a national quota (255, 357 and 449 respectively). Should the number of papers exceed these quotas in any of these years, the publication invoice will be sent directly to the author. This agreement is valid for articles accepted after January 1, 2021.
  Type of papers eligible	Article Review Research Article Review Article Report Short Communication Case Report Note Original Article Guest Editorial
  Licence de distribution	Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Please follow the instructions in the Information for authors  on the publisher’s website.

• Wiley

  Conditions	Corresponding author affiliated at the University of Lausanne, the Lausanne University Hospital (CHUV) or Center for Primary Care and Public Health (Unisanté)
  Discounts	100%
  Title included	Restricted list of hybrid journals
  Limitations	Please note:  The number of articles accepted is subject to a national quota. Should the number of papers exceed this quota, the publication invoice will be sent directly to the author. This agreement is valid for articles accepted after May 1, 2021.
  Type of papers eligible	All primary research and review articles. Other article types e.g. letters, editorials etc. are excluded
  Licence de distribution	Licences proposed: CC BY 4.0, CC BY-NC 4.0 ou CC BY-NC-ND 4.0 Select preferentially the licence  CC BY 4.0
  Procedures to be followed	Follow the UNIL guideline 4.3 for UNIL/CHUV and Unisanté_affiliation for Unisanté that specify the way researchers from UNIL and CHUV should declare their institutional affiliation within publications and scientific communications. Be sure to consult the Author workflow guidance  from the publisher.

UNIL Gold Open Access Fund 

In the case of publications not financed by an external grant, the UNIL Research Department is making a Gold Open Access pilot fund available to UNIL/CHUV/Unisanté authors  from July 1 to December 31, 2021. This phase will serve as a basis for the deployment of a definitive fund as of January 2022. Information about this fund will follow soon and it will meet similar eligibility criteria.

You can only apply to this fund while publishing in Pure Gold Open Access journals (for journals that publish only Open Access content) and if your costs are not covered by other types of external grants (e.g. NSF) or certain Read&Publish licenses.

Attention!!!!!! After article acceptance,  do not pay the final invoice before submitting it to this pilot fund.

Please take care to submit your invoice to UNIL upon article acceptance with the submission form only after the partial payment, e.g. for BMC /Springer Open, MDPI, SAGE has been applied to your invoice.

Conditions of eligibility

• – Corresponding Author at UNIL/CHUV/Unisanté.
• – Authors who do not have access to an external funding source that can cover this type of cost (e.g. NSF, EC, Wellcome Trust, Bill & Melinda Gates, etc.).
• – All types of articles, chapters and books/monographs are eligible.
• – Gold Open Access publication. Please note: Hybrid OA (optional OA in a journal that also publishes subscription articles) is not supported by this fund. Check to see if your journal is in the DOAJ (Directory of Open Access Journals), the reference database that lists Pure Gold Open Access journals that meet required quality criteria. Gold OA publications in journals not listed in DOAJ.org will be considered on a case-by-case basis.
• – Publication fees of less than CHF 2500 (excl. VAT) for articles (partial payment not possible – articles with higher publication fees are not eligible) and CHF 5000 (excl. VAT) for chapters and books (partial payment possible). Please note: additional costs such as color charges or per-page charges are not covered by this fund.
• – Please make sure to select the CC BY license in order to have maximum rights on your article.
  • For articles, the Gold OA Fund follows the international standard and requires a CC-BY license. A CC-BY-NC licence may be accepted provided that a justified request is made to the fund administration
  • For books and book chapters, we recommend using the CC-BY license, but CC-BY-NC-ND licenses are accepted.

Procedure after paper acceptance

If you are eligible, please fill in the following form only after your paper has been accepted and upload the unpaid invoice from the publisher via the same form.  UNIL will then pay the publisher directly but cannot process refunds of invoices already paid.

For BMC /Springer Open, MDPI, and SAGE please ensure that partial reimbursement has been applied to your invoice before submitting it to the UNIL Gold Open Access Fund which will complete the reimbursement.

Green Open Access Road

When the author publishes in a hybrid journal whose costs are not covered by the Read and Publish agreements, UNIL requests the author not to pay the Gold Open Access option but follows the Green Open Access option and that the author’s manuscript (or the publisher’s PDF if authorized by the journal) is deposited and made freely available in Open Access on the Serval institutional server in parallel to its commercial publication on the publisher’s site.

In this case, each journal has its own policy in terms of archiving rights and open access and therefore each deposit must be considered on a case by case basis.  Sherpa Romeo is the official online resource for universities and funding agencies that summarizes the archiving, copyright and Open Access policies of publishers for each journal. Generally, there is a 12-month embargo on the author’s manuscript being placed in Open Access for STMs and the rights to the shared document are restricted.

Our service is at your disposal to better understand your copyrights and to help you for the deposit and the Open Access of the adequate version of your article on Serval. See our web page

Please refer to our tutorial or follow a short training with our service to use the Serval application.