Organize your data for long-term storage


Once your data has been transferred to the RESEARCH NAS server into your “default” folder, you have two options:

1- You can keep them as hot data for frequent access and ask to funding agencies to cover the current storage costs.

2- You can store them free of charge on the long-term storage (LTS) platform as cold data for rare access and a period of about 10 years.

In both cases, your “hot” and “cold” data will have to be organized in the form of projects. Each project must correspond either to a funding source or to a specific theme.

This phase is divided into several stages:

Stage A – Read the requirements to anticipate Long Term Storage (LTS)

Who Duration
PI 15 minutes

We recommend that you carefully read the following conditions in order to anticipate the required steps which will allow you to preserve your data on the long-term storage platform.

Stage B – Organize your data by project

Who Duration
PI / Groupe Variable

Your data must be sorted by projects associated with a research fund, a theme, a publication, etc.  For each project, you must request a project directory on the RESEARCH NAS server using the UNIL’s IT Center application. Once the requested project folder has been opened, move your organized data there.

Step C – Identify “hot” and “cold” data

Who Duration
PI variable

When your data has been sorted by project, identify your current research projects (“hot” data) and your completed research projects (“cold” data).

Step D – Manage access to your hot data (projects in progress)

Who Duration
PI 5 minutes

Once project folders have been created, you can manage the access of your collaborators to your project data / directories. For this you need to use the UNIL’s IT Center application.

Step E – Long-term storage of “cold” data (completed projects)

Who Duration
PI / BiUM / Uniris / Ci variable

PI must contact the Ci before creating a new project directory on the Long-Term Storage Platform (LTS). Research data must be organized around a given project (matched with a funding, a specific theme, a publication etc.).

1- First you will need to contact Mrs. Cécile Lebrand who is in charge of informing and guiding you through the process of reorganizing and describing your research data in the form of an explanatory document called a readme file following UNIRIS guidelines She will provide personalized assistance. Once she will have defined which type of data you are working with, she will help you determine the best organizational strategy for your data. Regular meetings and workshops will also be made available to FBM researchers.

2- You will then need to reorganize your data according to the projects you will have defined and clean up / eliminate obsolete data.

3- Complete the readme file for each distinct project by following the established guidelines and send it to Mrs. Lebrand.

4- Once your readme file has been read and pre-approved by Mrs. Lebrand, she will send it to UNIRIS (unit in charge of coordinating the management of research data at UNIL).

In the event your readme file is not considered complete enough as to understand the nature of the data set, Mrs. Lebrand will send you an add-in request.

5- UNIRIS will then evaluate your readme

If they determine the information is insufficient, they will request a complement.

6- As soon as your document is approved by UNIRIS, the Computer Centre (Ci / IT CHUV) will start transferring your data to the Long-Term Storage platform and your readme file will be included at the root of the system.


-Long-term storage of cold data:

-Usage of the RESEARCH NAS

-Migration of research data: Instructions


List of useful links related to the migration of research data

Readme en anglais

Guidelines (EN).